The Marketing and Communications Assistant provides administrative, operational, and creative support to the Director of Development and the communications team. This position assists with content preparation, project coordination, event support, digital communication scheduling, day-to-day marketing tasks, and assisting with development-related activities and projects as directed.

Essential Functions

• Assist with preparation and distribution of marketing materials.
• Support social media scheduling and basic content updates.
• Assist with coordinating calendars, deadlines, and communication schedules.
• Support event promotion and logistics.
• Maintain photo, media, and marketing asset libraries.
• Assist with website updates and email campaign preparation.
• Track basic marketing metrics and maintain reporting spreadsheets.
• Support donor communications and community outreach campaigns.
• Perform administrative support duties for the Director of Development.
• Coordinate printing, vendor communication, and supply ordering.
• Answer department phone calls, emails, and general inquiries in a professional manner.
• Maintain organized digital and physical filing systems for marketing and development materials.
• Assist with meeting preparation, agendas, minutes, and follow-up tasks.
• Support data entry and maintenance of donor, sponsorship, and contact databases.
• Assist with preparing packets, reports, and materials for board meetings and community presentations.
• Coordinate mailings and distribution lists for campaigns and special events.
• Monitor inventory of marketing and office supplies and submit reorder requests as needed.
• Assist with photography, content collection, and storytelling efforts during events and organizational activities.
• Provide support for fundraising initiatives, donor stewardship activities, and development projects as directed.
• Assist team members with special projects and departmental initiatives.
• Maintain confidentiality of sensitive organizational and donor information.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Strong written and verbal communication skills
• High level of organization and attention to detail
• Comfort with multi-tasking in a deadline-driven environment
• Understanding of basic business and marketing concepts
• Excellent time management skills
• Outgoing personality with strong interpersonal and social abilities
• Ability to spot emerging trends
• Familiarity with social media, social networking, email marketing and search engines
• Demonstrated problem solving and critical thinking skills
• Strong writing and copy-editing abilities

Physical Requirements, Safety, and Environmental Conditions

• Follows safe work practices, takes an active interest in preventing injury or illness and promoting a safe and healthful environment for self and others, and complies with Hospital and governmental safety regulations.
• Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients, and support agencies
• Sits, stands, bends, lifts, walks, and moves intermittently during working hours and ability to lift up to 20 lbs.

Compliance

• Assumes personal responsibility to comply with all Federal, State and local laws governing business conduct, conducts business in an ethical and trustworthy manner, and displays the qualities and characteristics of a professional at all times when dealing with patients, visitors, physicians, volunteers, and fellow employees.
• Exemplifies the Seneca Core Values in all aspects of work responsibilities and demonstrates these values to fellow employees and supervisors

Quality of Work

• Assumes responsibility for professional customer service when working with the public, physicians, and other departments.
• Strives for excellence in following policies and procedures.
• Utilizes positive communication skills when interacting with people who work for, are serviced by, or associated with the hospital, to ensure that persons receive the highest degree of attention and courtesy.
• Maintains confidentiality of information received in the department and throughout the hospital by complying with strict confidentiality regulations per HIPAA requirements.
• Promotes professional growth of self and co-workers by participating in on-the-job training, continuing education and assisting with training of new employees.
• Why Seneca Healthcare District?
• Seneca employees are united in our quest to improve the health and well-being of our patients, and we empower each of our team members to fulfill this mission and reach their full potential regardless of job title or experience level.
• To this end, we offer:
• Leading benefits package for full-time and part-time employees, inclusive of health, prescription drug, dental, vision and life insurance coverage.
• Sponsored 403(b) plan, with up to 3% matching contribution, and eligibility to participate in the District-funded pension program following one year of service.
• Accrued Paid Time Off (PTO) and Extended Sick Leave (ESL).
• A "One Team" culture of deep respect and admiration across all teams and functions, regardless of role or background.
• Associate degree or relevant experience in marketing, communications, business, or related field preferred.
• Strong organizational and administrative skills.
• Basic understanding of social media and digital marketing tools.
• Strong written and verbal communication skills.
• Ability to work collaboratively and manage multiple tasks.
• Experience with Canva, Microsoft Office, or Adobe Creative Suite preferred.

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